Cross-border EDF: the devil is not so scary. Exclusive interview about the Megafon experience. MegaFon helps to switch to electronic document management

PJSC "MegaFon" presented a new service for corporate clients"Electronic Document Management" (EDF). Now the service is available for corporate clients in Stolichnoye and Central branches of the operator.

The service makes it possible to organize a legally significant document flow with electronic signature... With the help of "Electronic Document Management", companies can generate electronic acts, waybills and invoices, sign documents created in the system or uploaded by employees with an electronic signature, and exchange them with other companies that use the service. In addition, the system will provide access to accounting documents for communication services to MegaFon's corporate clients.

Previously, electronic signatures and workflow were available only large companies due to cost and technical requirements... Today the system can be used by any legal entity. This became possible thanks to the transfer of the system to the cloud.

As the director of corporate business development at MegaFon, Vlad Wolfson, comments:

The electronic signature entered the life of enterprises in 2002, when it became possible to submit tax reports via the Internet, and today it has become an important tool, thanks to which the office work has significantly accelerated. We offered new level speed and mobility, and we are confident that our customers will appreciate this service. With the help of the "Electronic Document Management" service, following many corporate resources, perhaps the most conservative process of the company's working activity - document circulation - goes to the cloud.

Which of the EDF operators provided the service for Megafon, we will find out in the near future. Preliminary, we can assume that these are several operators at once. informed about the start of connecting Megafon clients back in December 2014. Taxcom also announced this, but for some reason information about this project disappeared on his website. And SKB Kontur also did not stand aside.

PJSC "MegaFon" carries out an exchange electronic documents via the following operators:

LLC "Taxcom"

CJSC PF SKB Kontur

Kaluga Astral CJSC

LLC "KORUS Consulting CIS"

LLC "Company" Tensor "

In this case, the client is invited to pay for EDF services directly in Personal account by transferring money directly to the Megafon account. If our assumptions are confirmed and the operator is really one, then soon the issues of inter-operator roaming will begin to be actively discussed again and will become even more important.

Others are actively pursuing similar projects. We hope that in the near future there will be information about the successes of other projects.

One of the world's automakers considered that printing and delivering one package of documents by courier to a dealership costs about 580 rubles. At the central office of the operator mobile communications of the Big Four, they did research and found that they use about 420 reams of paper per month. At the same time, even the most ordinary Internet startup spends about 11 packs per month. It is not difficult to calculate that the cost of document circulation for any company is a significant amount that any manager would gladly reduce.

After receiving the EDS, you need to purchase and install software, which implements the information security algorithms described above. We recommend Crypto-Pro. These are means of cryptographic protection, with the help of which documents are signed on computers.

CryptoPro is a leader in the distribution of cryptographic information protection and electronic signatures in Russia. The main products of the company are cryptographic information protection tools (CIP) CryptoPro CSP and the CryptoPro UC certification center. Due to the support of most mobile platforms and ES carriers, cryptographic information protection tools are built into most mobile solutions based on iOS, Android, and Windows8 that use cryptography.

You can find license prices on the official website. It is not difficult to install and configure CryptoPro, as well as register your EDS in it. A lot of instructions have already been written about this. By the way, MegaFon continues to modify its SIM-cards by equipping them with electronic digitally signed that will allow you to quickly sign documents of any kind.

Our interface accepts any qualified certificates, regardless of which certification authority issued them.

Problems of using digital signature

Fraud when working with EDS is mainly associated with theft or physical use of the certificate by other persons. This most often occurs due to incorrect storage of the token with the certificate and the password from it. Also, cybercriminals often use the introduction of viruses on the PCs of EDF users, for example, they substitute on the screen the text of a document that the user wants to sign.

However, all these factors depend on the security of the interface in which the user works, and on whether the user himself observes elementary security measures when working with digital signatures.

Working with EDF

registration

To register in EDF (doc.megafon.ru), you need to fill out a form and receive confirmation to the address you provided. Email... It takes five minutes.

You can use the trial period and try the service in 14 days.

After installing the EDS, you need to register it. To do this, go to "Documents" and click "Receive and send" or in "Settings" and "Service management".

Select your electronic signature:

And fill in the details of your company:

Adding users and assigning roles

After registering the EDS certificate, add to the service all employees of the organization through the "My Company" menu, and also there you can add already known counterparties who work in electronic document flow.

There are three user roles in EDF: Administrator, Operator and Signatory. You can make it so that some employees can only create Required documents, and entrust only authorized persons to sign them and send to counterparties. For example, the chief accountant or commercial director.

The administrator fills in and edits the details of the Company on the Portal, distributes roles and forms invitations between employees and contractors, manages electronic signature certificates in the company, as well as tariffs and a set of services.

The operator generates and signs notifications and notifications of receipt of documents.

The signer signs the documents for sending or rejects them. The signatory can also delete documents that have been signed by mistake.

The administrator can invite the user.

Or find it among those already added to the EDI system.

Document creation

Consider the process of creating an exchange of documents, for the sake of which, in fact, you start an EDI system for yourself. There are two options for sending documents to a counterparty: either upload them, or create them yourself in the interface. The system will tell you if you do something wrong.

Let's try to create an invoice, waybill or act in the interface. From the "Download" menu, you can also attach a contract and any other accompanying document to send it to the counterparty.

If your counterparty is not yet in the system, then you can add it from the corresponding menu.

After preparing the document, it looks like this. If everything is correct, then you can send through the EDF operator. To start the process of signing a company, you need to connect the service of an EDF special operator.

In addition, you can view and print the paper version of the document, as well as see its entire history. A useful option for a manager.

If you work with the 1C system in an organization, then you can use a special module for automating the processing of formalized documents (TORG-12, certificates of completion and invoices) received or issued in electronic form.

Contacts

The Contacts menu collects all your counterparties, employees and just contacts of people who work in the EDM system and with whom you exchange documents.

Outcome:

We have tried to make the "Electronic Document Management" system of MegaFon PJSC as simple and understandable as possible for users. You just need to carry out the initial setup and start working with it. Of course, all your counterparties must also connect to EDF.

The advantages of using EDF include:

the elimination of paper media and the associated savings in time and money for expendable materials and maintenance of office equipment;
a secure way of exchanging and storing information, as well as organizing multi-level access for any of the company's employees;
a quick way to find the data you need, which is especially important for organizations working with large volumes of documentation.

In system " Electronic document management»You can quickly and free of charge receive reporting documents on communication services.

There is no need to go to the MegaFon office every month.
Interaction with mail is not required.
No need to spend money on courier delivery.

What hinders the development of electronic document management in an organization:

conventional wisdom about the greater reliability of a paper document
retroactive closing of documents
the need to train staff in electronic work.
unavailability of other counterparties

EDF operators are trying to push companies by offering a convenient tool for finding counterparties who are already ready to exchange documents electronically. MegaFon does not lag behind and we continue to work on improving the service and simplifying the interface. Even today, the process of sending a document is quite simple, but we do not stop there and continue our research, striving to make our product as simple and convenient as possible.

MegaFon presents unique service for corporate clients "Electronic document flow". The service makes it possible to organize a legally significant document flow with an electronic signature.

Electronic signature today is a document flow automation tool recognized by all government services, including the tax service of the Russian Federation. To work in the "Electronic Document Management" system, the operator's corporate clients can use the existing qualified electronic signature from any accredited certification center.

With the help of "Electronic Document Management" companies can generate electronic acts, waybills and invoices, sign documents created in the system or uploaded by employees with an electronic signature, and exchange them with other companies that use the service. In addition, the system will provide instant access to reporting documents for communication services for MegaFon's corporate clients.

The "Electronic Document Management" service will help optimize the work of an enterprise of any size. If earlier electronic signatures and workflow were available only to large companies due to cost and technical requirements, today any legal entity can use the system. This became possible thanks to the transfer of the system to the cloud, which made it possible to make tariffs as low and flexible as possible, and opened access to the system from any computer connected to the network. This allows you to speed up work processes, because the manager can sign documents at any time from anywhere in the world.

To store files and, if necessary, quickly send from the file storage ("cloud"), a very friendly interface has been developed with simple navigation and extremely easy customization. At the same time, no one can use the downloadable content, all rights to which remain with the user. Thus, the client gets easy access and reliable protection.

Before making a decision, each client with an electronic signature can access the system and use the free sending of documents for 14 days. This will allow not only to get acquainted with all the capabilities of the system, but also to assess the required intensity of its use, which will help in choosing a suitable tariff.

“Electronic signature entered the life of enterprises in 2002, when it became possible to submit tax reports via the Internet, and today it has become an important tool, thanks to which office work has significantly accelerated. We have offered a new level of speed and mobility, and we are confident that our customers will appreciate this service ”, - comments Mikhail Sinyugin, Head of Corporate Business Development at MegaFon in the Orenburg Region. “With the help of the Electronic Document Management service, perhaps the most conservative process of the company's working activity - document circulation, goes to the cloud after many corporate resources.”

Service for the capital

On September 22, 2015 the MegaFon company presented a service for corporate clients "Electronic Document Flow" - a legally significant document flow with an electronic signature.

To work in the "Electronic Document Management" system, the operator's corporate clients can use the existing qualified electronic signature from any accredited certification center.

Using the "Electronic Document Management" companies can generate electronic acts, waybills and invoices, sign documents created in the system or uploaded by employees, exchange with other companies-users of the service. The system will provide instant access to reporting documents for communication services for MegaFon's corporate clients.

According to the operator, the service will help optimize the work of an enterprise of any size: electronic signatures and workflow were previously available only to large companies due to cost and technical requirements, now any legal entity can use the system. Moving the system to the cloud made the tariffs lower, which opened up access to the system from any computer connected to the network.

An interface with simple navigation and easy customization has been developed for storing files and fast sending. At the same time, no one can use the downloadable content, all rights to which remain with the user. Thus, the client gets easy access and reliable protection.

“The electronic signature entered the life of enterprises in 2002, when it became possible to submit tax reports via the Internet, and today it has become an important tool, thanks to which the office work has significantly accelerated. We have offered a new level of speed and mobility, and we are confident that our customers will appreciate this service, "said Vlad Wolfson, Director of Corporate Business Development at MegaFon. - With the help of the service "Electronic Document Management", following many corporate resources, perhaps the most conservative process of the company's working activity - document circulation - goes to the cloud. "

As of September 22, 2015, the service is available for corporate clients in the metropolitan and central branches of the operator.

Territorial restrictions lifted

On November 27, 2015, the MegaFon press service announced the development of the Electronic Document Management service for corporate clients. Now the service is available throughout Russia.

The "Electronic Document Management" service is a web interface for the formation, signing and exchange of accounting and other documents between legal entities... A mobile work environment that facilitates the work of accounting, administrative services and business leaders.

Tasks to be solved:

management of all types of electronic documents (incoming, outgoing, internal, organizational and administrative (ORD), archival, approved by the Federal Tax Service of Russia and others) and their paper copies;
signing documents with an electronic signature - a legally significant analogue of a handwritten one;
exchange of electronic documents with contractors;
processing, distribution, storage and easy navigation of documents in a single information space.

The most effective, according to the operator, the service will be for:

of companies providing services remotely - the geography of business is expanding, the costs of mail and courier services are excluded.

companies with a network of branches - the internal workflow is optimized, documents get to the right employees instantly and directly, the human factor is excluded during delivery. The head can sign an urgent document while in another country.

agents, distributors and franchisees, whose profits largely depend on the correct and prompt closing of the transaction - with electronic document flow, the company does not waste time waiting for the documents to reach the partner. The risk of missing out on money due to delay with papers or loss of documents is minimized.

companies with external accounting - increased control over accounting documents, permanent access to the archive. The accountant works remotely, generating and sending documents for signature at any time.

small business - a simple and understandable system, it is easy to navigate in it, form and submit correct documents to counterparties without the help of an accountant.