Order to change salary and rates. We are preparing a sample order for an increase in salary. An example of an order to change salaries for employees

In the course of work, the salary of employees may change. This happens for various reasons. But in any case, on such an occasion, an appropriate order to change the salary should be drawn up.

Procedure

Most often, the issues of changing wages relate to its increase. This method is used by managers to encourage and stimulate conscientious employees. Thus, it is possible to interest them in improving the results of their work. In order for the decision to be valid, you must first draw up an order to change the salary, and then transfer it to the accounting department to make the appropriate changes during subsequent payroll.

But such a document cannot be created spontaneously. In this case, a certain procedure must be followed:

1. The initiator of changing the terms of payment of an employee, as a rule, is his immediate supervisor. It is from him that a memo should be drawn up in the name of the head of the enterprise, in which the main reasons for making such a decision will be detailed. Also in this document, the boss is obliged to give a description of his subordinate, which can confirm the intentions that prompted him to such actions.
2. If agreed, the memo must be signed by the head and handed over to the head of the personnel department for review and further resolution of the issue. He, in turn, is also obliged to leave his resolution on the document.
3. Next, the personnel officer draws up an order to change the salary for this employee, a separate paragraph in which the need to make appropriate changes to the current staffing table of the enterprise is noted, and gives it to the head for signature.
4. Based on these documents, an additional agreement is drawn up to the employment contract with this employee.

After that, from the date specified in the order, the payroll for a specific employee is calculated according to the new official salary.

Possible options

As practice shows, the order to change the salary is not always drawn up precisely in the direction of increase. There are cases when the authorities decide to lower the level of payment. Various reasons may contribute to this:

• change in technological and organizational working conditions at the enterprise;
• decrease in the efficiency of the worker;
• a situation where this employee has not coped with the duties entrusted to him.

There can be many examples. For each specific case, there is a solution to the problem, which necessarily ends with the issuance of a specific order. The employee may be offered a different position or his terms of payment revised. In any case, such a decision must be notified in advance. Indeed, in this case, the changes relate to the previously concluded employment contract. Therefore, the employee must be given two months notice, which will contain a statement of the intentions of the management. In the case of mutual agreement, the decision is made in the form of an order.

Document execution

So that the decision made by the management cannot be questioned, it is necessary to correctly draw up an order to change the salary. The sample can be considered on a specific example.

For example, an employee showed himself well, performing additional duties along with those provided for by his job description. For high results and conscientious work, the management decides to increase his salary. To do this, after preliminary mandatory steps, an order is issued, which should look like this:

1. First, as usual, comes the name of the organization and the details of the document
2. Next comes its name. Usually it begins with the words "On an increase in salary."
3. Then comes the stating part or preamble, which explains the actions taken.
4. After the word "I order" follows the administrative part. It includes several items. Firstly, the size of the new salary of the employee and the date of its establishment are approved. Secondly, an instruction is given to the chief accountant to further calculate the salary, taking into account these changes. Thirdly, the head of the personnel service is charged with the obligation to amend the current staffing of employees of the entire organization, as well as draw up an additional agreement with this employee to the employment contract concluded with him.

The basis of such a document is usually a memo. Next comes the signature of the head and familiarization of all these persons, including the employee himself.

Mandatory Consequences

As a rule, an order to change the salary of an employee is accompanied by a number of related documents. One of the most important in this case can be considered an order for the subsequent introduction of a change in the currently existing staffing table of the entire organization.

This is absolutely logical. Indeed, for normal accounting at the enterprise, it is necessary to strictly control the level of the wage fund. It is this indicator that is decisive in setting rates, salaries, allowances and bonuses. In the ascertaining part, the reason for issuing this order should be indicated. For example, "In connection with the increase in the salary of specialist Ivanov, make a change in the staffing table." A separate item must indicate the responsible employee who will be required to do this work, as well as the one who will control everything that happens. There is no strict mandatory form of this document in the regulations, so it can be drawn up arbitrarily, taking into account all the above comments.

Special cases

It happens that the order to change the salary in the staffing table concerns not one, but several employees at once. This may be in a situation where:

• reorganization of the entire enterprise or its separate section;
• a review of the salaries of a group of persons of a particular unit is carried out depending on their professional abilities and real contribution to the work of the department;
• there is a change in tariff rates in accordance with the orders of state structures.

In each of these cases, the order is drawn up in a similar way. The form should correspond to the standard sample accepted at this enterprise. The order refers to the main activity and must be numbered in the current sequence. In the ascertaining part, the main reasons for the changes being carried out should be formulated. If necessary, you should indicate the exact number and date of the document on the basis of which such transformations are made. Next comes the administrative part. In it, the head gives instructions to responsible employees on making appropriate changes to previously drawn up documents. After the head's signature, all persons mentioned in the order must be familiarized with the order.

An order to change the salary is the main administrative document on the basis of which an increase or decrease in the salary of an employee takes place. Without it, this procedure will not be considered a complete and legal procedure.

When does a salary change occur?

The most common way to change salary is to increase it. Usually it occurs with the high productivity of the employee, his special merits to the company, for the purpose of additional motivation, and also due to some other general reasons.

FILES

There are also occasional pay cuts. Most often this is due to the financial problems of the organization or the inefficiency of an employee. In any case, such an unpopular measure should also be accompanied by the writing of an order to change the salary, even in cases where the reduction is not a very significant amount.

Remember, you should follow an important rule: before reducing the salary of an employee, he must be notified of this in writing at least two months in advance.

During this time, a person can decide for himself: will he look for another, more financially suitable job or is he ready to remain in his previous position, but at a lower salary. It should be noted that the employee has every right to refuse those new financial conditions that are included in the order, without giving up his workplace.

In this case, by law, the employer is obliged in writing to offer him another position (higher or lower in rank, but corresponding to the level of qualification and health). If it is not possible to reach an agreement, then it will be necessary to seek a solution to the conflict in court.

Basis for the order to change the salary

Any order, including this one, must have some basis. In this case, such a document may be a presentation or from the head of a structural unit, a change in staffing, etc. The base must include

• circumstances for which it is proposed to change the salary of an employee,
• brief description of the employee,
• as well as the amount of the current salary and the one that is proposed to be assigned.

In this case, one nuance should be taken into account: if an increase in salary in most cases must be accompanied by a written proposal from the head of the department in which the employee works, then no documents from the line manager are needed to reduce it.

Who makes the order

The order is always written on behalf of the head of the enterprise, but an ordinary employee is usually involved in its actual preparation. This could be a lawyer, human resources officer, or company secretary. But regardless of who will be entrusted with this function, the specialist must have the necessary level of training and knowledge of the basics of labor and civil legislation of the Russian Federation.

Rules for drawing up an order

There is no standard unified sample for drawing up an order to change the salary, so the document can be drawn up in free form. Some organizations have specially developed, mandatory, internal order templates (which must be registered in the accounting policy of the enterprise). In any case, the document must contain a number of necessary information. These include:

• The name of the company,
• the date of the order,
• order text,
• persons responsible for its implementation.

The order may concern both one employee and a number of employees, regardless of their status in the company and belonging to a particular structural unit. If several employees are entered into the order at once, then information about each of them must be indicated in a separate paragraph, entering into the document the position, the department in which the person works, as well as the new amount of his salary (in figure and in words).

How to place an order

There are also no strict rules for issuing an order. It can be printed both by hand and on a computer, both on the letterhead of the enterprise, and on a regular sheet of A4 format.

Mandatory condition: it must be certified by the signature of the head of the company, as well as those employees who are appointed persons responsible for its implementation.

It is not necessary to certify it with a seal, since it refers to the internal documentation of the company, in addition, since 2016, legal entities have been exempted from the obligation to put seals and stamps on their papers.

The order is usually drawn up in a single copy, and after it is executed, it is transferred to the archive of the enterprise for storage. It should be kept there for exactly as long as it is necessary for such documents.

It should be noted that this order is automatically accompanied by changes in the working conditions prescribed in the employment contract, so this should be noted in the contract with the employee in the form of drawing up additional agreement certified by both parties.

An example of drawing up an order to change the salary of an employee

Filling in the header of the document

At the beginning, the full name of the company is indicated, below in the center of the line they write the word "order" and its number according to the internal document flow of the enterprise. The next line contains the date of the order and the locality in which the company is registered.

Filling the "body" of the document

The basis for the issue is entered into the “body” of the order, after which the essence of the order itself is drawn up.

1. The first paragraph indicates the position of the employee, his last name, first name, patronymic, as well as the new official salary and the date from which it should be counted.
2. In the second, an order is given to a specific specialist in the accounting department to take the first item into service and ensure the execution of the order in terms of its practical implementation.
3. In the third paragraph, an employee of the personnel department is introduced in the same way, who must familiarize the interested employee with this order.

Document certification

In conclusion, the document should be certified with all the necessary signatures:

• enterprise manager,
• responsible persons (accountant and personnel officer),
• as well as the employee himself.

The legislation of the Russian Federation provides for a change in the amount of wages by the employer. The corresponding procedure requires the execution of a special document and has legal subtleties.

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In this article, you will get the following information:

• whether it is mandatory to draw up an order;
• when the salary can change;
• the basis for the appointment and who carries out such actions;
• unified form;
• how to compose, present samples;
• how to notify employees;
• what actions should be taken if an employee refuses to change salary.

Is it necessary

An order to change the salary of an employee is a mandatory document. Wages can either go up or down. The employer notifies employees of upcoming innovations in writing no earlier than two months before the change in wages (individuals - 14 days in advance, religious institutions - a week).

The manager draws up an agreement with the subordinate, signs it and attaches the paper to the employment contract. The issuance of the order completes the procedure for assigning a new salary, its approval and launches the process of implementing payments according to the updated settings.

The official introduces the employee to the document and sends it to the accounting department. In accordance with the content of the order sheet, the person is allocated funds in a different amount.

When does the salary change?

The salary may vary depending on the preferences of the owner of the enterprise, and on the needs of the organization, and on the pricing policy for the provision of services. This situation may depend on the economy of the country as a whole.

Currently, wage cuts are rare, but we are talking about possible causes. Business owners sometimes have to increase the prices of their products or the cost of providing services.

Let's imagine a table of examples of increase and decrease in salaries:

In another way, reducing the number of employees is called optimization. An employer can dismiss a certain number of employees, leaving the most qualified and conscientious specialists.

Such a situation arises in the case of, for example, the purchase of new equipment, which makes it possible to carry out labor activities with a minimum number or without the participation of people at all.

An increase in the number of employees may entail a negative change in salary due to expenses. In accordance with tax legislation, the employer, in addition to salaries, is obliged to pay insurance premiums for each employee hired under the contract.

Let's stop on a way of economy of the enterprise. There is one legal trick that allows you to save a lot without reducing your salary. An employer may ask an employee to register himself as a sole proprietorship.

Then he will avoid paying a tax of 13%, as well as contributions to medical and pension insurance. Payment for the services of entrepreneurs is not taxed, because the individual entrepreneur pays "for himself" on his own.

Sometimes employers (they are not obliged, just on their own initiative) compensate the expenses of hired "self-employed" citizens themselves, if the latter choose the simplified tax system of 6% "income minus expenses". Compensation of tax and insurance costs for entrepreneurs turns out to be more profitable than similar payments for an individual!

Base

The answer to the corresponding question depends on the situation: the employer lowers or raises the salary of the employee.

In the latter case, no grounds are required; it is enough to notify the employee and, on his own initiative, issue an order to the accounting department. Both line managers and senior management have the right to perform these actions.

With a decrease in wages, the situation is different, the grounds provided for by Article 74 of the Labor Code of Russia are necessary:

• organizational change;
• and technological conditions of work (updating equipment, production technology or its structural reorganization).

The notice must clearly disclose the reasons for such actions, familiarize the employee with it and invite him to put a personal signature. Without a signature certificate of the document by the employee whose salary will be reduced, issuing an order and lowering wages is illegal!

It is worth knowing that the employer “on his own initiative” does not have the right to lower wages. Allowed only in accordance with a serious reason, such as the purchase of automated equipment or huge losses for the enterprise, and this must be proven.

Another duty: the manager must offer the employee in the notification other vacant positions (if available, then list those to which the employee falls within the competence).

Without justification, all further procedures for lowering wages are prohibited. The employee has the right to apply to the Court in case of violations.

Who draws up

The order to change wages is issued by the head of the enterprise. An order for a reduction in salary can only be drawn up by a senior official in accordance with the grounds.

About increasing wages - bosses, including low-level ones. The compiler leaves a signature on it, after which he introduces the order to the officials to whom it is addressed. They sign it.

unified form

The order is made in free form. There is no unified version of the document, as reported by Part 9 of Article 4 of the Federal Law under the number 402 "On Accounting". Employers create forms of documents on their own.

How to write and its sample

Procedure order:

1. At the top in the middle we write the full name of the enterprise.
2. Below is the wording. "ORDER", its number, "On changing the salary."
3. Below on the left we indicate the city, on the right - the date of publication.
4. Essence, from the red line. “In connection with the circumstance (indicate which)”, below, in capital letters, the leader writes: “I ORDER:”.
5. The following is a numbered list: “1. Assign to the employee (indicate to whom) a monthly salary in the amount of ". Enter the amount first as a number, and in brackets - in words. "2 to the chief accountant - to ensure payments in accordance with the changes made."
6. Effective date: "Enter this order from the month of the year."
7. Appointment of supervisory bodies: "I reserve the control of its implementation." It is also allowed to issue the corresponding obligation to other persons.
8. Position of the publisher, signature and transcript.
9. Below, "Agreed with", a list of recipients (who ordered). Their signature and transcript.

An example of an order to change salary:

Due to the increase in the minimum wage

If the order is issued for the appropriate reason, then it is indicated as follows: “In connection with the increase in the minimum wage, I ORDER:”, then similarly.

On the staffing table

In one order, the establishment of a new staffing table and an increase (decrease) in salary is prohibited. These are two different papers. Another document is published, where the head describes the essence in a similar way (“make changes to the staff list”, innovations are indicated).

Multiple employees

The order may indicate several persons responsible for its implementation. Each point of the essence corresponds to a specific addressee. At the end of the document, the relevant citizens are listed for murals.

Director General

The general director, if there is no one higher than his position in the enterprise, has the right to assign a different salary to himself. In such cases, he enters his full name (whom to appoint) in the order and issues it himself against signature.

How to notify an employee

In a free form, a notification sheet is created, which indicates the addressees (to whom, from whom) and the positions of both parties.

The essence of the order must contain the reason for the innovation. The notification is made in paper form (handwriting is allowed). The notifier puts the date and signature. The employee must read the application and sign it.

What to do if an employee refuses

There are frequent cases of refusals of employees to make changes in the size of their salary. If the employee refuses, then he should be offered a different position, which involves less labor costs. If possible, the subordinate receives a transfer offer.

When an employee from the listed alternatives is not satisfied with anything, the employer remains to offer dismissal of his own free will or persuade him to work according to new settings.

Employees should be attentive to changes in terms of wage reduction. Employers can write a memo for a non-existent reason.

If violations are found, try to record the information you receive and file a lawsuit with the Court.

An upward change in the salary of an employee can be carried out at the request of the immediate supervisor or manager by the appropriate order. For these purposes, the official draws up a submission ( memo and its example) with a detailed justification of the reasons. When changing the amount of wages in the direction of reduction, the wish of the line manager is not taken into account.

Such a procedure is carried out only on the basis of good reasons: this may be due to organizational or technological changes specified in article 74 of the Labor Code. In particular, the reason for the reduction of the wage fund may be:

• changes in methods, methods and technologies of production processes;
• improvement of jobs associated with re-certification, changes in the level of qualifications;
• internal restructuring of divisions, production.

At the same time, the position of the employee, stipulated in the terms of the collective agreement, should not worsen. Otherwise, the employee can exercise his right and apply to the court, which, most likely, will recognize such a change in the amount of earnings as illegal.

The preparation of an order to change the amount of earnings and make adjustments to the staffing table is carried out on the basis of the submitted submission or justification. The document notes how exactly the salary will be changed - in the direction of increase or decrease.

It should be borne in mind that the conditions for paying monetary remuneration for the work of an employee are mandatory stipulated in a collective agreement, which is determined by Article 57 of the Labor Code. All changes to the contract must be made in writing, in the form of an additional agreement to the main document.

Employee notification

There is a certain procedure regarding the procedure for reducing official salaries. An employee whose earnings will be changed must be notified by the administration of the enterprise two months before the expected date of the event, which complies with the requirements of Article 74 of the Labor Code.

Exceptions are: an employer - an individual who is obliged to notify the employee 14 days in advance (according to Article 306 of the Labor Code), and for organizations of a religious orientation - 7 days in advance (according to Article 344 of the Labor Code).

The notice must be given to the employee against signature. If the employee refuses to accept the new working conditions and continue working, the employer is obliged to offer him another option in writing. It could be:

• vacancy or work corresponding to the level of qualification of the employee;
• vacancy, position of a lower rank;
• lower-paid work that the employee will be able to implement, taking into account the state of health.

A list of alternative vacancies and jobs, indicating the schedule and amount of payment, is also provided to the employee in writing against signature. Upon reaching mutual agreement, an additional agreement is drawn up to the collective agreement on the subject of changing the amount of earnings, after signing the document, an order is prepared.

Blank form

This order does not have a unified form, and is drawn up in accordance with the general norms and rules of office work. The text of the order contains information about the implemented changes, with justification and a link to the base document. The personnel service is obliged to familiarize the employee with the issued order against signature, and then transfer the paper to the relevant departments and services of the enterprise for its implementation.

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The employer may issue an order to change the salaries of employees. And if we are not talking about increasing such salaries, such a document may become the subject of verification by supervisory authorities. The employee can apply with, or file. Therefore, the issue of issuing an order to change salaries for employees is being worked out with the personnel department. Before signing the order, the employer must check the legitimacy (legality) of such a procedure.

An example of an order to change salaries for employees

Limited Liability Company "Polyushko"

Order No. 345

changes in salaries for employees

In connection with the introduction of changes in the staff list of Polyushko LLC (No. 32 dated February 10, 2021),

I ORDER:

1. Establish from April 1, 2021, the salary of the manager of the sales department Elena Anatolyevna Stepanova in the amount of 25,000 (twenty-five thousand) rubles. 00 kop.
2. To establish from April 1, 2021, the salary of the manager of the procurement department, Alexey Vladimirovich Rytvin, in the amount of 25,000 (twenty-five thousand) rubles. 00 kop.
3. Chief Accountant Anna Sergeevna Vanechkina to ensure the calculation and timely payment of official salaries provided for in clause 1 of this order.
4. To the head of the personnel department Samin Viktor Andreevich to acquaint the employees indicated in clause 1 of this order against signature.

Director rockets Raketov S.S.

Chief Accountant Vanechkina Vanechkina A.S.

Head of HR Sameen Samin V.A.

Sales Manager Stepanova Stepanova E.A.

Purchasing manager pothole Rytvin A.V.

How the order to change salaries to employees affects the rights of the employee

When changing salaries, the employee responsible for compiling documents must not forget about, as well as allowances established by law. For example, it is impossible to reduce the district coefficient or not pay it.

The content of the order to change the salaries of employees

The legislator did not approve the form of the order. This means that each employer develops it himself.

The document contains the company name of the employer, date and place of manufacture. Further, the name is “order” and the number (according to the accounting documents of the employer himself). The descriptive part should contain justification. In this connection, an order was issued to change the salaries of employees. Financial crisis or, conversely, receiving excess profits. Organizational and staff events or annual indexation, etc.

If the employer issues an order to change salaries for employees in relation to several employees, it is advisable to devote a separate paragraph to each. In which to prescribe that from a certain date (indicate the date) the salary of the employee (position, last name, first name and patronymic) will be so much (in numbers and in words).

The employer appoints persons who control the execution of the order. Be sure to notify the accountant for the correct calculation of salaries. And personnel officers (if any) to familiarize the persons in respect of whom an order has been issued to change the salaries of employees.