Employee incentive order. Employee incentive order Sample employee incentive order

Consider when to issue an order, which sample to use for a personnel officer, and what points to pay special attention to. Samples and examples of filling out incentive orders are presented in the article.

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When to issue a bonus order

Each enterprise has the right to develop a bonus system on its own, it is fixed in a local act, for example, in the Regulation on bonuses. With the established bonus system, the employer is obliged to comply with the fixed procedure for the payment of incentives. If this is not done, he may be held administratively liable.

The award order refers to the administrative document on the basis of which payments will be made. Before issuing such an order, you must:

• create lists for departments of the organization;
• check compliance with all conditions of bonuses;
• agree and clarify the amount of bonus payments with the head of the unit for each employee from the list presented;
• submit an order on bonuses in the final version for signature to the head of the organization.

The expert of "System Kadra" will tell, how to apply for employee bonuses . From the article you will learn how to establish a bonus system, how to document, agree and approve the Regulation.

Is it necessary to draw up an order on bonuses for an employee on a monthly basis if bonuses are provided for by an employment contract

If a unified form No. T-11 is used for an order for a bonus, it must be drawn up monthly. This is due to the fact that in the first section of the instructions, which were approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 under No. 1, when filling out the form, there are no transfers of those types of bonuses, upon payment of which this order form is drawn up. Accordingly, an order for bonuses to employees is issued for any incentive and incentive payments.

It should be borne in mind that there is another point of view on this issue. An order in the form No. T-11 (or No. T-11a) should be drawn up only for the payment of one-time bonuses for high performance indicators. This interpretation of the issue is due to the fact that the instructions for filling out the relevant forms of orders say that the document is used to process incentive payments for success in work.

Form No. T-11a. Employee incentive order

Monthly payments are stimulating. They are not incentives, they are part of the remuneration system and are issued on a regular basis. With a literal interpretation of the instructions, it can be concluded that it is not necessary to draw up an order in a unified form with monthly incentive payments. At present, instead of forms No. T-11 and No. T-11a, it is possible to use forms according to independently developed samples. Each organization has the right to determine not only the form of orders, but also the procedure for issuing them, fixing the established rules in a local regulatory legal act. This is indicated by the provision of Article 8 of the Labor Code of the Russian Federation.

Varieties of orders for bonuses to employees

A sample order for a bonus to employees is distinguished by the following indicators:

1. According to the amount of information entered

If a group of employees is rewarded, all members of the team who are encouraged are made available. When rewarding a single employee for certain merits, his details and grounds for bonuses are entered into the document.

1. According to the frequency of registration

Planning orders are issued regularly in accordance with the frequency of bonuses: monthly, quarterly, annual. Unscheduled are prepared by order of the head of the organization.

1. Based on

Holiday orders are issued when incentives are issued for certain professional holidays, anniversaries, and so on. Production orders are, if necessary, to reward one or a group of workers for high performance, for making rationalization proposals. With the active participation of employees in the life of the team, for the achievement of certain indicators in social events, sports competitions, and so on, high organizational achievements serve as the basis for issuing an order.

An order to encourage an employee or group of employees has different reasons and frequency of publication, differs in wording, but is drawn up in accordance with the generally accepted structure.

How to write a bonus order for good work: sample

The order to encourage an employee for conscientious work of a unified form No. T-11 includes:

• name of company;
• Document Number;
• date of compilation;
• surname, name, patronymic of the employee;
• position, specialty or profession;
• incentive motive;
• type of promotion, for example, a cash prize, a valuable gift, gratitude, and so on;
• the amount, if it is a monetary incentive;
• base;
• signature of the head of the organization with a transcript;
• date and signature of the employee familiarized with the order.

Order for the payment of bonuses at the end of the year

Employee incentive order: sample completed

The bonus order (sample) can be issued both on a unified form of the T-11 or T-11a form, and in an arbitrary form, where the necessary details must be entered.

The structure of the order includes a heading with the name of the employer, number and date, and subject. The main section should include a wording on the direct order of the head to reward an employee or group of employees. Be sure to include the reasons that gave rise to the promotion and the amount of bonuses. The final part is signed by the head and employees.

When creating an order, general wording should be avoided, for example: Awarded for good work". It is rational to indicate what successes this or that employee has achieved in work, on the basis of which he received encouragement. For example: " Awarded in connection with the implementation of the planned task on time with high quality indicators».

In the document, it is important to indicate not only the specific type of encouragement, but also the basis on which the order is issued. The basis may be the presentation of the direct head of the structural unit, who decided to reward this or that employee for outstanding success, for exceeding the plan or for implementing a particularly important project.

Reward concept

Order on awarding a certificate of honor: sample

An employee can be presented not only to a monetary award, but also as an encouragement to give him a certificate of honor in a solemn atmosphere. This is no less valuable encouragement, stimulating further fruitful work.

The order includes the necessary details of the employer and employee (group of employees). Be sure to indicate the document on the basis of which the order was drawn up. Most often, the basis is a representation endorsed by the immediate supervisor of the employee.

An award presentation is an internal document of an organization that is not mandatory. It is applied in the event that the initiative to encourage comes from the head of the structural unit. The form of such a document is arbitrary.

The order for the award refers to the administrative document on the basis of which payments are made. It is drawn up on unified forms or forms developed and approved by the organization independently are used.

It must be borne in mind that the order must contain not only the details of the employer and the rewarded employee, but also the basis on which the employee was presented for one or another type of encouragement.

The payment of additional remuneration is an internal affair of each employer. The organization has the right to independently determine the frequency, reasons and amounts of bonus payments to employees. Common reasons for awards are:

• significant dates for an employee or the entire company: birthday, anniversary of the organization, professional holiday;
• all-Russian holidays, for example, New Year, March 8;
• merits in labor: an employee is encouraged, for example, if he exceeded the production rate, achieved production optimization, reduced rejection rates, initiated changes that were useful for production, reduced production costs without loss of quality.

Rewards can be regular (monthly, quarterly, annual) or one-time. It is permissible to reward only one or several employees at the same time.

How the award is issued

The procedure for bonuses is established by an internal act of the organization - the regulation on bonuses. It establishes cases and indicators upon achievement of which employees are entitled to incentive payments. The provision also prescribes the need for a monthly incentive surcharge, often it is set as a percentage of the salary.

The presence of a provision on bonuses is especially important for budgetary organizations that pay additional remuneration from the payroll allocated from the budget. The regulation on bonuses to budgetary institutions is developed on the basis of departmental acts of the system in which the institution is located.

For the payment of each individual remuneration, a special order on bonuses is issued.

What form to use for the order

Decree of the State Statistics Committee of the Russian Federation dated 05.01.2004 No. 1 approved unified forms of many internal acts necessary in the economic work of the organization. Among them are forms No. T-11 and T-11a for bonuses to employees.

Since 2013, these forms have ceased to be mandatory. The organization has the right not to use the proposed forms, but to issue acts on additional incentives in a free form or develop its own templates.

How to make an order

A sample order for an award for good work or any other achievement should contain the following information:

• the name of the organization in which it was published;
• details: number and date;
• FULL NAME. the employee or employees who are rewarded, their personnel numbers, positions and structural divisions;
• incentive motive - the reason for which the bonus is paid;
• type of promotion: you must specify "award";
• reward amount: in words and numbers;
• grounds, for example, a memo from the head of the employee being awarded;
• position and signature of the head of the organization.

If material remuneration is issued in connection with success in work, the wording of the incentive motive in the order for the award may be as follows:

• for significant indicators of the intensity of labor activity;
• for a high level of quality of work;
• for achieving planned targets.

Monthly bonus order

In addition to one-time rewards, the employer has the right to issue an order for periodic bonuses. With this document, he indicates a certain frequency of payment, for example, to prescribe that additional remuneration is paid along with wages on a monthly basis in the amount of a certain percentage of wages.

Order of the thirteenth salary

A separate type of bonus is the 13th salary. At its core, this is a one-time payment dedicated to the end of the year and marks its results. The concept of "13-salary" is not legal and is accepted only in everyday life.

How much and how to store

Bonus orders are a type of personnel documents and are subject to storage for seventy-five years, as established by paragraph 19 of the List approved by Order of the Ministry of Culture of Russia dated August 25, 2010 No. 558.

To store any documents, the company must form files. Cases are included in the general nomenclature of affairs of the organization. Volumes are recommended to be formed from documents with equal retention periods.

The most effective way to motivate an employee for an excellent result is to evaluate his work and recognize personal merits through personal encouragement. This must be done through an official regulatory document. This document is connected not only with personnel accounting, but also with financial accounting. The order serves as the primary accounting documentation, the preparation of which is subject to specific requirements. Let's consider how to correctly prepare an order in general and on the example of a completed sample.

Employee incentives: options

Is your employee doing a good job? You, as an employer, have the right to individually encourage him. This possibility is provided for at the legislative level. Encouragement under article 191 of the Labor Code of the Russian Federation is possible:

• cash payment - bonuses;
• in a material way - the presentation of a valuable gift;
• intangible way - announcing gratitude, awarding a certificate of honor, presentation to the title of the best in the professional field.

The list of awards for labor achievements can be expanded, for example, it can be an award with a tourist voucher, posting a photo on the honor roll. Other types of incentives are provided for by the collective agreement, labor regulations and discipline, the Charter of the organization.

An employer can apply several types of awards at once. For especially outstanding labor merits to the state and society, nomination for state awards is envisaged.

Important: employee promotion is an individual incentive, monthly bonuses regulated by the internal bonus procedure do not apply to it.

In order for bonus payments to be classified as incentive payments, the specific circumstances for their award must be approved, for example:

• achievement of a certain length of service in general and at this enterprise in particular;
• birthday, anniversary date of the recipient;
• high performance, etc.

The incentive motive must be indicated in the incentive order.

For information on what personal and professional competencies of a director affect business development and the growth of team productivity, read the following articles:

Preparatory procedure

The issuance of an order for promotion precedes the submission for promotion, drawn up in any form. The immediate supervisor of the awarded employee indicates in the memo:

• personal information about the promoted person (full name, department, position, personnel number);
• data on seniority, promotions, achievements, awards;
• characteristics of personal and business qualities.

After reviewing the note, the head of the company imposes an approving resolution, indicates the deadline and those responsible for execution. An official submission with a resolution inscription serves as the basis for issuing an order for encouragement. A document of this kind refers to orders on personnel with a fixed shelf life of 75 years.

Employee incentive order: sample

Since 2013, the use of officially approved forms of primary documentation for personnel records and remuneration has become optional. However, in practice it is convenient to use options No. T-11 and No. T-11a, proposed by the Decree of the State Statistics Committee of 01/05/2004 No. 1 "On approval of unified forms ...". Form No. T-11 is provided for orders for one employee, and No. T-11a - for 2 or more employees.

It will not be a violation of the application of your own form, subject to the indication of the standard details of the order, data about the employee and the specific basis for the promotion. The order must indicate the type of remuneration, and for non-monetary incentives, the “amount” field can be excluded from the f. No. T-11.

The order is signed by the head (executor authorized by the management), after which the employee is familiarized with the document under a personal signature. Based on the administrative document, the fact of promotion is recorded in a personal card and work book. The order is sent to the accounting department for the preparation of documents on the issuance of the award.

As you can see, even one order requires a lot of formal actions and official papers. All these functions can be taken over by an outsourcing company. Chief Accountant Assistant solves not only accounting problems, but also personnel issues.

Filled out sample of the order to encourage the employee

One of the forms of recognition of the labor merits of the employees of the enterprise is monetary or other encouragement. The use of incentives is a right, not an obligation, of employers. The decision is made exclusively by the employer, based incl. from the financial capacity of the organization. For this decision to come into force, it is necessary to approve the order to encourage the employee.

Why does an employer reward employees?

Personnel bonuses are regulated by a number of articles of the Labor Code of the Russian Federation (Articles 135, 191 of the Labor Code of the Russian Federation). But the labor legislation does not say anything about the amount and frequency of payment of monetary rewards, as well as the method of their payment. The motive for the promotion in the order for the award may be as follows:

conscientious performance by the employee of the duties assigned to him;

increase of labor efficiency;

high achievements in work;

long and flawless work in the company, etc.

Also, the motivation for the order may be related to labor achievements in a particular industry or professional holidays. For example, an order to encourage a teacher may contain the wording “for efficiency in methodological work and high academic performance”, bonuses for builders may be made “in connection with high performance and professional holiday - Builder's Day”, etc.

Art. 191 of the Labor Code of the Russian Federation provides not only for the payment of cash bonuses to employees, but also other incentive options: awarding a certificate of honor, presenting a valuable gift, declaring gratitude, nominating for the title "Best in Profession". It is desirable that the process of encouraging employees be of a public nature and be held in a solemn atmosphere. Thanks to this, other employees will be motivated to increase labor efficiency.

The procedure for issuing incentives should be prescribed in the internal documentation of the organization (“Bonus Regulations”, Internal Regulations, etc.).

Order for encouragement

The order for encouragement, a sample of which can be found below, refers to orders for personnel. If the implementation of this order is associated with bonuses, it must be transferred to the accounting department. The shelf life of the order is 75 years.

In organizations, an incentive order is usually drawn up in the form No. T-11 or T-11a (for several employees at once). The unified form of the encouragement order was approved by the Decree of the State Statistics Committee of 01/05/2004 No. 1. The document can also be drawn up in free form.

The procedure for rewarding staff is as follows:

the head of the unit or the trade union body sends a memorandum (or the decision of the trade union) to the management of the organization on rewarding a particular employee;

the management of the organization puts a mark on the document on the decision made and indicates the deadline for its implementation;

employees of the personnel department issue an order to encourage employees and transfer it to senior management for approval;

after the approval of the order by the head, it is necessary to familiarize the employee with it against signature.

Unified document form: is it mandatory to apply?

From January 1, 2013, it is not necessary to use the legally approved forms of documents contained in the "Albums of Unified Forms" (with the exception of some primary documents). There is also no ban on their use. In this regard, non-governmental organizations have the right to decide whether to use unified forms or use forms of documents developed independently (Information of the Ministry of Finance of Russia No. PZ-10/2012).

The incentive order is an important accounting document, therefore, it must contain the details established by law, in accordance with Art. 9 of Law No. 402-FZ of 06.12.2011 "On Accounting".

Drawing up an order in a unified form T-11

An order for bonuses (monetary or otherwise) for an employee of an organization in the form T-11 is filled out as follows:

At the top of the document indicate the name of the organization and the OKPO code.

Information about the promoted employee is entered (full name, position, structural unit, personnel number).

The motive and type of encouragement are indicated.

If the incentive is of a material nature, indicate the amount of the monetary reward (in numbers and in words). If the incentive is not monetary, this line can be removed from the document.

Then you need to indicate the name of the document that became the basis for drawing up the order (representation, petition, decision of the trade union, etc.).

The order on monetary incentives (or otherwise) is signed by the head of the organization. The employee referred to in the order must familiarize himself with the document and put his signature. The order must also be familiarized with the signature of the person responsible for accruing bonus payments or for issuing other employee incentives (for example, the chief accountant, head of the personnel department, etc.).

Drawing up an order in any form

In order for the order to have legal force, it must contain the following information:

Title of the document;

number and date of compilation;

name of the legal entity or individual entrepreneur;

FULL NAME. and the position of the promoted employee;

incentive motive and its type;

for a monetary award - its size (in numerical form and in words);

FULL NAME. and the position of the person approving the order.

The order of familiarization with the order is similar to the one above.

Order for bonuses - a document that is issued by the management of the enterprise if it is necessary to encourage subordinates. The reason for issuing an order can be a variety of reasons: overfulfillment of the plan and production standards, high labor results, quality of work performed, etc.

An important clarification: bonuses do not at all mean rewarding an excelling employee or group of employees with only monetary amounts. The award can be a written gratitude from the management, a diploma or some other type of material incentive.

It is difficult to overestimate the role of bonuses: this form of recognition of the merits of employees to the organization is a powerful incentive for their further fruitful and efficient work.

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Bonus system at enterprises

In many organizations, the provision on bonuses is contained in the collective agreement or other separate regulations. They prescribe the reasons, conditions, form, size and procedure for issuing bonuses. If there is no such document in the internal policy of the enterprise, then bonuses can occur on an individual basis, on the basis of a simple written order of the director.

Basis for issuing an order

Any order issued by the management of the organization must always have a documentary basis. In this case, it is usually a presentation or a memorandum from the head of the structural unit, which indicates the employee or group of employees who have achieved certain success in their professional activities.

Who is preparing the document

As a rule, the execution of such orders is the competence of a legal adviser, a specialist in the personnel department, the head of a structural unit, or, in extreme cases, the secretary of an enterprise. And regardless of who is filling out the document, it must be submitted for approval to the director of the organization.

Basic rules for ordering

As today's law says, a bonus order can be issued in a free form. Nevertheless, many enterprises and organizations, as before, actively use the previously approved and generally applicable

• form T-11(if one employee is nominated for bonus)
• or form T-11a(if a group of employees is supposed to be rewarded).

Both of these forms are quite similar both in structure and content.

The adherence to the "old" forms is quite understandable: they include all the necessary data, including information about the employer and awarded employees, information about the reason for the bonus and the award itself, etc.

The order can be issued in two versions: both in writing, by hand, and in printed form. But no matter which one is chosen, it must always contain the original signature of the head and the signatures of the employees being awarded.

A document is being drawn up in a single copy, which serves as the basis for further actions in relation to the awarded employees.

After registration, the order is mandatory registered in the internal register of documents, then transferred first to the accounting department, and then for storage in the company's archive.

An example of filling out an order T-11

Standard forms T-11 or T-11a are quite simple and clear, so they should not cause any difficulties when filling out.

In the first part of the T-11 document, which was developed for the bonus of one employee, to begin with, the full name of the company, the OKPO code (in accordance with the registration papers), as well as the number of the order for internal document flow and the date of compilation are indicated.

Then, the last name, first name, patronymic of the employee, his personnel number (if such records are kept at the enterprise), the name of the position and the structural unit (section, workshop, brigade) in which the applicant for the award works.

In the second part of the order, the motive must be indicated, i.e. the reason that served as the reason for the award, then its type, and if it is a sum of money, then its exact amount (in words and numbers).

In line " Base»A specific document is written on the basis of which the bonus is awarded (its date and number, if one has been assigned).

In conclusion, the order is signed by the head of the organization, dated, and then transferred for review and signature to the awarded employee.

An example of filling out an order T-11a

This order form is filled out when a group of employees is supposed to be rewarded.

The first part of the T-11a form almost exactly repeats the content of the T-11 form and is also filled in the same way. The difference lies in the fact that the full name and the department in which a particular employee works are not indicated here, but instead the incentive motive and its type are written.

In the second part of the document, first there is a table in which the full name of each bonus employee, his personnel number, as well as the structural unit to which he belongs (it should be noted that employees may belong to different departments of the enterprise) are entered in order. Then the position of the employees and the amount of the bonus due to each of them are indicated (the size of the bonus may differ).

Further in the line below again enters base, with reference to the date and number of the document, as well as the signature of the head. After the order is approved by the director, it is transmitted for review to each employee who must put his signature in the appropriate table, opposite his last name.

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