Program 1c vehicle management. Vehicle management. Key point: waybills and fuel consumption

Over the past two decades, computers have so firmly penetrated our daily lives that it is now difficult to imagine how we used to live without smart technology. Specialized software plays a special role, since without it a computer, even the most powerful one, is of no particular value.

Main characteristics

The software "Motor transport management 1C" was specially developed to fill in according to the norm, which was approved on April 26, 2011, No. 347. So, these documents are executed in full accordance with the order of June 29 of the same year, No. 624, and also takes into account all changes made on January 24, 2012, No. 31n.

The value of the software is that it allows you to fully automate the process of filling out and issuing waybills in organizations of all types, and also facilitates the work of those specialists who are directly responsible for this process.

The program "Motor transport management 1C" not only increases the efficiency of employees, but also allows you to significantly reduce the number of specialists who are fully loaded exclusively with "paper" work. This is achieved through a wide degree of automation of all production processes associated with the organization of transportation.

Practice shows that in this case at least 80% of all typical processes are automated, including those related to the warehouse movement of delivered and dispatched goods. Of course, to achieve the best effect, it is necessary to use specialized modules from 1C (“Warehouse”, for example).

Minor version limitations

In most cases, the youngest (and therefore the cheapest) version of 1C Motor Transport Management is suitable for the company. Only in this case, one should be aware of the limitations that specialists may face:

• Only one worker can work with each specific database at a time.
• Changes to the configuration cannot be made: only the generic solution and its upgrade are supported.
• Working in the "client-server" format is also impossible.

If an enterprise needs these functions and wants to work, it is necessary to apply the following configurations: “Motor transport management 1C PROF” or “1C: Enterprise 8.2”, which differ in full functionality, the ability to rewrite “for themselves”, and can use additionally written modules.

The possibilities of older versions are very wide. It is especially important that any 1C programmer who is familiar with the basics of the program will be able to create an additional plug-in required by a particular enterprise to solve strictly defined tasks.

Key features of the software

It is possible to automatically fill in and print the sheet "Information on the daily order", which will reflect all the necessary information. This is how the fourth paragraph of the order of January 24, 2012, No. 31n is implemented. The program also got the opportunity to fill out form No. 16-VN (which reflects specific reasons for temporary disability).

The two-dimensional code comes in the DataMatrix format, which fully complies with the requirements for automation systems for entering data into waybills. In a test (so far) mode, electronic documents are also supported, the data in which is obtained from satellite monitoring systems for routes and working hours. There is support for hardware for scanning barcodes:

• The form number is automatically entered, which is encrypted in the code.
• On the contrary, it is only possible to search for data by the number that is encoded in the barcode.

As in the previous case, the younger versions of Motor Transport Management 1C 8.2 do not support the full range of features that were originally conceived by the developers. For older types of software, the list of possible jobs is much wider:

• The creation of a separate register of stolen, deliberately damaged or lost forms is especially important for large enterprises, where, due to the constant confusion, there is a possibility of theft of such documents.
• Creation of comprehensive reports on already used sheets of temporary disability in order to fully accrue sick leave to drivers and freight forwarders.
• Even in the basic version, it is possible to change the layouts of these documents.
• Full audit of all changes made to waybills. A common, constantly updated database will prevent any attempts of fraud.
• Manage access to these documents. This also provides a significant increase in the safety and profitability of the company.
• A special function is the validation (authentication) of a sick leave certificate for temporary disability of drivers and other persons. It is possible only in the older version of "Motor transport management 1C 8.2", as well as in the presence of relevant agreements with local health organizations.
• It is also possible to fill out waybills and daily orders on behalf of several legal entities at once.
• The program can fix in the system and carry out the posting of route documents that were filled out in other organizations.
• On the form, you can print any required types of fields, as long as there is free space on the form. This allows you to do even "1C Standard Motor Transport Management".
• The timing of the control of transportation time is controlled based on the law of January 24, 2012, No. 31n.

How information is exchanged with other information systems

A valuable feature is the ability of the program to download customer information from files with any structure. These include standard text documents in almost all encodings, as well as common formats - XLS and DBF, which are often used in the workflow of any institution whose work is somehow related to the provision of transport services.

In the same form, it is also possible to unload ready-made route sheets. Thus, the program "1C: Vehicle Management" allows you to establish effective interaction between several companies.

Maintaining documents on forms related to strictly reporting

It is known that entries on the form of many documents related to strictly reporting should not go beyond the cells that were provided for their entry, and also cannot come into contact with their boundaries. The difficulty is also in the fact that the form itself has a decent number of specific features that make it difficult to print on it using common office equipment:

• The size of the left and right margins is only 4 mm.
• In order for a two-dimensional recognition code to be confidently read by all devices adapted for this, a printer resolution of at least 600 dpi is required.

Branches of OKI and HP in our country have specially developed separate recommendations that just provide a solution to this problem. To see their effect in practice, the following samples of printing equipment were provided to the 1C office:

• OKI B431d.
• HP Officejet Pro 8500A.
• HP R1606.
• HP R1006.
• HP R1022.

All the printers presented above have a proven ability to print travel sheets in the required form. For a more detailed list of suitable printing devices, see the help file of the 1C: 8.3. Vehicle Management". Note that this software has been certified by the relevant authorities of our country.

On the importance of updating...

But what if the organization does not have printers of the above models? You should not worry, as the 1C company constantly keeps a record of newly produced models of office equipment with their subsequent entry into a special register. Most likely, if the printer does not belong to some very new family, it will be correctly identified by any 1C program, but only if the databases of the latter are regularly updated.

Basic notes on using the program

How does 1C: Vehicle Management work? The user manual will give much more information, but we will give the main information on the pages of this article. First, you need to install the program itself. This is done as standard, but the manufacturer himself strongly recommends putting it in the root of the C drive.

In this case, "1C: Enterprise 8. Vehicle Management" will work much faster, since database indexing will begin to take place much faster. Taking into account the "trends" of recent years, developers also recommend installing the program on an SSD (solid state) drive, as such drives demonstrate phenomenal random read speed. This is very important when working with large databases of large corporations. Consider the process of creating a standard working base:

• Open Windows Explorer, and then navigate to the working directory (i.e. folder) of the program.
• Open the context menu by clicking the right mouse button, select the directory you need.
• Paste the copied folder into the directory you need using the mouse or the keyboard shortcut Ctrl + V.
• Right-click on the directory again, select "Rename", give the folder the desired name.

Registering a new database

Immediately after starting the program, a window will appear in which the newly created database will need to be registered. Please note that after this operation (it is easy to perform, as there are tips), touching the newly created folder, deleting or renaming it is strongly not recommended!

Moreover, it is not recommended even to paste copies of the same folder (created volumes). If you need to change something drastically, it is better to create a new database and then import the contents of the old directory. If users do not follow this rule, the correct operation of the program is not guaranteed.

Simply put, "1C: Vehicle Management PROF" supports standard control methods adopted in the Windows family of operating systems, which greatly facilitates the assimilation of the program by inexperienced users. This reduces downtime and keeps the company's profits at the same level.

How is the program evaluated by ordinary users?

How do users rate the program "1C: Enterprise 8. Vehicle management"? Reviews indicate that employees like the easy setup of the software product, as well as the logical, well-thought-out arrangement of interface elements.

The 1C company is working hard in the field of program code optimization. If earlier versions were difficult to "reproach" with high speed, then the latest releases work really fast, and to achieve this goal, there is no need to completely update the entire computer equipment fleet of the enterprise.

conclusions

Thus, the program "1C: Vehicle Management" version 8 is an excellent choice for all modern companies. The introduction of this software package at the enterprise will significantly reduce time and labor costs, optimize transport processes.

Automation of transport logistics management processes is primarily relevant for companies with their own fleet of vehicles. Such companies need to keep track of the costs of their own fleet and find ways to optimize them. Module " Vehicle management» — an integral part of the system — allows you to solve the whole range of tasks for accounting and management of the fleet of vehicles on 1C in transport companies and trade and manufacturing enterprises with their own vehicle fleet.

The module can also be used as a standalone automated vehicle management system based on the 1C:Enterprise platform.

The Vehicle Management module provides the following functionality:

Accounting for own vehicles

The system keeps a full record of own vehicles. For each vehicle, it is possible to set its capacity and carrying capacity, model, registration number, release date, work schedule, according to which this vehicle can be scheduled for flights.

Accounting for fuel and lubricants

AXELOT keeps records of various types of fuels and lubricants: fuel, washer fluids, coolants, etc. For each type of vehicle, its own fuel consumption rates can be filled in according to a given calculation formula. The cost of fuel and lubricants is taken into account in the future when generating analytics for the total cost of transportation.

The system provides for the possibility of fixing fillings and drains of fuel to control changes in fuel and lubricant residues in each vehicle. Refueling fixing is possible in manual or automatic mode by downloading data from fuel cards with various gas stations.

Accounting for tires, components and assemblies

The vehicle management system keeps records of tires, components and assemblies used at the enterprise.

The system controls the production of each unit in accordance with the established operational standards of use.

Aggregates can be accounted as stock balances. It is possible to fix the receipt, write-off or movement of units between warehouses.

Issuance of waybills

To account for fuel and lubricants in automated transport management system Waybills are used, which contain data on fuel consumption, fuel refills and discharges, initial and final mileage, engine hours. The waybill can be filled in automatically based on data from the relevant sensors installed in the vehicle body.

Together with the Waybill, such accompanying documents as a power of attorney and itinerary can be issued for the flight.

When filling out a waybill, fuel and lubricant consumption rates are calculated in accordance with the order of the Ministry of Transport of Russia dated 03/14/2008 N AM-23-r (as amended on 05/14/2014) "On the implementation of the methodological recommendations" Consumption rates of fuels and lubricants in road transport ".

The waybill also takes into account refueling and discharge of fuel and lubricants. The facts of refueling and discharges can be verified according to trackers using the functionality of satellite monitoring and the availability of appropriate sensors.

Scheduled maintenance and repairs

In a platform developed 1C vehicle management system from AXELOT, planning and recording of scheduled maintenance (TO) and repairs is carried out. Within this block, the operations of installing/replacing tires or installing/replacing additional equipment installed on the vehicle can also be performed.

A maintenance schedule is set for each vehicle model. According to this schedule, the system warns of an imminent need for maintenance.

It is possible to schedule repairs for each work site in the system.

When carrying out repair and maintenance work, the following can be monitored using the system:

• planned and actual time of work execution;
• used spare parts and their cost;
• the cost of the work itself;
• installed equipment and tires.

Repair and maintenance costs can be allocated according to predefined allocation rules for specified cost items.

Document accounting

IN vehicle management system registration of documents of vehicles and drivers, such as, for example, driver's licenses, passports, insurances, etc., has been implemented.

AXELOT TMS X4 keeps track of document expiration dates and provides early notification of the need to replace expired documents.

For each document, scanned copies of documents can be attached.

Software "1C:Enterprise 8. Vehicle management Standard" is designed to automate management and operational accounting in motor transport enterprises and organizations, as well as in motor transport divisions of trade, manufacturing and other enterprises using vehicles for their own needs.

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Description

Features of the software "1C: Motor transport management Standard"

Suitable for tasks:

• Management Accounting;
• Financial Accounting;
• Transport management.

Description:

A solution for automating managerial and operational accounting in motor transport enterprises and organizations, as well as in motor transport divisions of trade, manufacturing and other enterprises that use vehicles for their own needs.

Features of software "1C: Enterprise 8. Vehicle management Prof"

Suitable for industries: Transport

Suitable for tasks:

• Management Accounting;
• Financial Accounting;
• Warehouse and logistics management;v
• Transport management.

Description:

The product provides the ability to manage orders, extracts and processing waybills for trucks and cars, special and construction equipment, satellite monitoring, etc.

Integration of the 1C:Enterprise 8. Standard Motor Transport Management configuration with typical 1C configurations can be performed by uploading data to:

• "1C: Enterprise Accounting rev.2.0";
• "1C: Enterprise Accounting rev.3.0";
• "1C: Salary and personnel management ed. 2.5";
• "1C: Production Enterprise Management 8";
• "1C: Complex automation 8".

Functional

Product functionality "1C: Motor transport management Standard"

The joint solution "1C: Standard Motor Transport Management" is designed to automate management and operational accounting in motor transport enterprises and organizations, as well as in motor transport divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a standalone product developed on the 1C:Enterprise 8 platform that does not require the purchase of additional products on platform 8.

The program "1C: Motor transport management Standard" consists of eight main subsystems:

• Dispatch subsystem;
• PTO subsystem;
• Fuel accounting subsystem;
• Repair accounting subsystem;
• Warehouse accounting subsystem;
• Settlement subsystem;
• Driver accounting subsystem;
• Cost accounting subsystem.

A brief description of the functionality of the product "1C: Enterprise 8. Motor transport management Prof".

The software product "1C: Enterprise 8. Vehicle management Prof" provides the following features:

Order management subsystem:

• registration of orders for vehicles;
• formation of a daily order and route sheets;

Subsystem for issuing and processing waybills for trucks and cars, special and construction equipment; Satellite monitoring subsystem:

• built-in satellite monitoring capabilities;
• interaction with external satellite monitoring systems;

Fuel accounting subsystem:

• setting fuel consumption rates;
• accounting for the receipt and issue of fuel and lubricants;
• accounting of oils and process fluids;

Subsystem for accounting for repairs and scheduled maintenance of vehicles; PTO subsystem:

• registration of cards of vehicles;
• accounting of installed tires, batteries, first aid kits and any equipment;
• control of the expiration of the validity of documents issued for drivers and vehicles (medical certificates, OSAGO policies, TO coupon, etc.);

Settlement subsystem:

• maintenance of price lists and tariffs for transport services;
• calculation of the cost of services;
• formation of accounts and acts;

Driver accounting subsystem:

• payroll;
• formation of a time sheet;

Subsystem accounting for direct and indirect costs; Fleet planning subsystem; Subsystem of budgeting and cash flow accounting;

Dispatch subsystem

The dispatching subsystem is designed to accept orders for vehicles, issue orders for the release of vehicles and the formation of route sheets, the formation and processing of waybills.

Orders for vehicles can be accepted both from third-party contractors and from internal divisions of the company. The order specifies the route of transportation, parameters of the cargo, requirements for the vehicle. The program provides tracking of partially completed orders.

The release order for the production of cars is issued taking into account the various modes of operation of the vehicle and the work schedules of drivers. At the same time, the program automatically checks whether the car is suitable for the flight according to the following indicators:

• the car is not in the current repair;
• the car does not have an upcoming scheduled maintenance;
• the car does not have expired documents (OSAGO policy, any certificates, etc.).

These orders are used in the batch issuance of waybills.

The program allows you to write out and process the following types of waybills:

• time truck (Form No. 4-P);
• piece-work truck (Form No. 4-C);
• special car (Form No. 3 special);
• intercity car (Form No. 4-M);
• non-public bus (form No. 6 special);
• passenger car (Form No. 3);
• individual entrepreneurs.

Waybills can be issued in two ways: manually entering each ticket and automatic batch issuance. The batch statement mode is especially convenient for large enterprises, since it allows you to generate and print waybills within a short period of time with minimal involvement of the dispatcher. When forming a new waybill, the remaining fuel in the tanks and the readings of the speedometer of cars are automatically transferred from the previous voucher.

After the final processing of the waybill, the program calculates such production parameters as time on duty, at work, in idle time, mileage with and without cargo, weight of the transported cargo, cargo turnover, number of trips and operations, etc. The necessary production parameters are configured by users through a special directory. Also for drivers, the waybills provide for the accrual of salary based on the results of work.

Based on the waybill data, the program allows you to generate a variety of analytical reports:

• report on the development of vehicles;
• mileage report;
• equipment operating time report;
• downtime report;
• waybill journal (form TMF-8);
• vehicle operation card;
• statement of technical and operational indicators;
• vehicle state diagram.

The functionality of the program allows users to track the condition of cars, for example:

• the car is scheduled for the flight (order issued);
• the car is in flight;
• car under repair;
• the car is mothballed, etc.

The execution of such documents as the order for the release of the vehicle, the waybill, the repair sheet automatically change the state of the car. In addition, the user, using a special document "Vehicle Disposition", can set any state and location of the vehicle. Data on the state of the vehicle is clearly presented in the corresponding report:

PTO subsystem

The main purpose of the PTO subsystem is to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacing tires and batteries, schedule maintenance, record accidents, control the expiration of documents such as OSAGO policies, medical certificates, driver's licenses, etc.

The reference books "Vehicles", "Vehicle Models", "Vehicle Equipment" keep records of all the necessary information:

• Garage and state number;
• Engine number, chassis, body, VIN, color;
• Overall and useful dimensions;
• Own weight and carrying capacity;
• Number of axles and wheels;
• Engine type and power;
• Type of fuel and fuel consumption rates;
• Standards for the passage of scheduled maintenance;
• Issued documents (OSAGO policies, certificates, etc.);
• Installed tires, batteries, first aid kits, walkie-talkies and any other equipment;
• Fixed crew.

A convenient form of the list of vehicles allows you to organize a quick selection of cars by columns, models and organizations, special pictograms and highlight cars that are approaching scheduled maintenance and the expiration date of such documents (OSAGO policies, certificates, etc.).

The vehicle card contains detailed information about the technical characteristics:

On numerous tabs in the card, you can keep track of the following data:

• documents issued for the car. The program automatically controls the expiration of documents;
• drivers assigned to the car;
• installed equipment and trailers;
• tires, batteries, first aid kits and other additional equipment of the car;
• plastic cards, etc.

Accounting for the production of vehicles and equipment is carried out on the basis of waybills. When processing waybills, the program calculates the specified production parameters (total mileage, freight turnover, operating hours, etc.) and uses them in the future to generate various analytical reports and control the passage of scheduled maintenance.

The norms for the passage of scheduled maintenance are set in the reference book "Vehicle Models". The program allows you to adjust maintenance rates both depending on the volume of production and depending on calendar dates. Any arbitrary parameter can be selected as a production parameter, for example: mileage, number of operations performed, running time in engine hours, etc.

In the presented figure, maintenance standards will be applied as follows: maintenance1 will be performed every 10,000 km, but at least once every 18 months. When there are 300 km left before the mileage of 10,000 km, this car will be included in the report "Monitoring the timing of the approach of MOT", and in the vehicle directory it will begin to be highlighted with a special icon.

The functionality of the program allows you to control the validity period of any documents issued to drivers and vehicles. Types of documents are configured through a special directory, and their number is unlimited, for example: OSAGO policies, various certificates, medical certificates, visas, etc. Expiration control is carried out in a special report, in addition, drivers and cars are highlighted in the directories with a special icon.

Accounting for tires, batteries, first aid kits, walkie-talkies and other additional equipment is carried out in the context of each car, and tires - also in the context of installation locations. The program “Remembers” the place of installation and the date of installation or replacement of each tire, and automatically takes into account the mileage for each tire currently on the car when processing waybills. Tire wear monitoring reports help you make quick decisions about when to replace tires.

The program keeps track of traffic accidents (RTA). The relevant documents contain the data of the car and the driver involved in the accident, the list of other third-party participants in the accident, the data of the damage assessment and the insurance company. Analytical reports allow you to analyze the causes of accidents, the frequency of drivers involved in road accidents, and compare the costs of restoring repairs with the amounts paid by insurance companies.

Subsystem accounting for fuel and lubricants

The subsystem is designed to set fuel consumption rates, accounting for the receipt, issue and consumption of fuel and lubricants.

The receipt and issue of fuel and lubricants is documented by the documents "Receipt of goods" and "Refilling fuel and lubricants", the calculation of fuel consumption is carried out in waybills. In case of return of fuel from the vehicle to the warehouse, special documents are provided for draining fuel and lubricants.

The program implements the possibility of registration of gas stations of the following types:

• from the warehouse;
• for cash;
• by plastic card;
• by coupons;
• from the supplier.

For cases of fueling with plastic cards, the program implements additional accounting options - loading data from reports with fueling details and automatic comparison with data entered on the basis of drivers' receipts. The program delivery includes processing for downloading data on gas stations of the following processing centers:

• "Lukoil-Intercard";
• "Autocard";
• "Sibneft";
• "TNK-Magistral";
• "Gazpromneft".

For other processing centers that are not included in this list, but provide fueling detailing reports in electronic form in an open format (DBF, Excel, txt, etc.), there is a processing “Universal loading of PC data, which also implements the loading of these data into the program and their further verification with driver reports.

To conduct an inventory of fuel residues in the tanks of vehicles, the document "Inventory of fuels and lubricants in the vehicle" was implemented.

The calculation of fuel consumption is performed in the waybill during its processing. The standard consumption is calculated according to the consumption rates, which are configured in the "Vehicle Models" directory. All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

• linear expense per run;
• the cost of transport work and the change in its own weight;
• the cost of the heater;
• special work expenses equipment;
• expense of additional operations;
• the cost of starting the engine;
• the cost of mileage when performing special work;
• idle time with the engine running.

The program has the ability to take into account seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The solution also implements accounting for the remains of technical fluids (TF) on the vehicle. In the report "Remains of fuel and lubricants on the vehicle" the display of the remaining fuel oil on the vehicle has been added.

The resulting data on the movement of fuel and lubricants are presented in the following reports:

• statement of the movement of fuel and lubricants;
• statement of receipt-expenditure of fuel and lubricants;
• filling fuels and lubricants;
• list of comparison of fuel consumption by drivers;
• statement of issuance of coupons for fuel and lubricants;
• list of comparison of gas stations on plastic cards;
• report Remains of fuel and lubricants at the HOA;
• turnover of technical fluids.

Repair and service accounting subsystem

The subsystem is designed to account for orders for the repair and maintenance of vehicles, accounting for repairs and scheduled maintenance, replacement of tires and batteries, and additional equipment. The program allows you to keep records of repairs performed both in your own repair area and in third-party car services.

Repair orders are recorded by the “Repair Pre-order” documents, which indicate the vehicle, the reason for the call, a list of faults and spare parts. In the case of a repair in a third-party car service, a preliminary repair order can be printed in the following form:

Based on pre-orders, the program generates repair sheets - documents that record the repairs, maintenance, replacement of tires and batteries. In the case of repairs at our own repair area, the “Repair List” document writes off spare parts from the enterprise’s warehouse, and in the case of repairs at a third-party car service, the document indicates the number and cost of the work performed. If drivers are involved in the repair, then the time spent on work will be included in the driver's time sheet.

The analysis of the performed repairs can be carried out according to various reports:

Warehouse accounting subsystem

The subsystem is intended for carrying out warehouse operations: receipt of goods and materials to the warehouse, internal movement between warehouses, write-offs, inventory counts. Write-off of materials can be performed in one of the ways: FIFO, LIFO and average.

Accounting for tires, batteries, first aid kits and other equipment is included in a separate warehouse accounting, since such equipment must be taken into account in the context of each unit. For tires and batteries, detailed technical information is kept:

The program also provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents. Subsystem for accounting for rendered transport services

The mutual settlements management subsystem implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

The tariff guide has a complex hierarchical structure that allows you to set up different scopes of price lists: for counterparties and counterparty agreements, for routes, for vehicle models. Tariffs can be set for any production parameter, the program allows you to set the dependence of the tariff on the amount of work performed, to set fixed tariffs.

The calculation of the cost of the rendered transport services is carried out during the processing of waybills in commodity-transport documents (analogues of customer coupons, TTN). The program automatically calculates the cost of services based on the entered tariffs:

On the basis of these documents for an arbitrary period of time, invoices and acts of services can be generated with varying degrees of detail (cars, services provided), the formation is performed in the context of each customer. As an attachment to invoices and acts, a register of transport services rendered can be formed.

Driver accounting subsystem

In this subsystem, two main tasks are implemented: accounting for the production and working hours of drivers and calculating wages according to waybills.

The calculation of the working time of drivers is performed when processing waybills and repair sheets. In addition, it is possible to introduce various deviations in the use of working time by drivers using special documents. Based on these data, a time sheet is automatically generated - a unified form T13.

The calculation of accruals on the wages of drivers in the program is carried out in various ways:

• at piece rates from production;
• percentage of revenue;
• percentage of other accruals;
• fixed amount;
• surcharge for night hours.

A flexible system of filters allows you to configure the effect of tariffs only for certain routes, contractors, vehicle models (for example, if a driver works on one route, then the salary will be calculated at one tariff, and if he switches to another route, the tariff will automatically change). The program provides for the possibility of combining tariffs into tariff plans, which will be relevant for organizations with a large number of drivers.

Cost Accounting Subsystem

The cost accounting subsystem allows you to keep track of direct costs, distribute indirect costs between vehicles, receive reports on costs by vehicles, cost items, customers and departments, as well as analyze the profitability of each vehicle. The ability to set up different cost plans allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes in a different way.

Direct costs are determined on the basis of travel and repair sheets: the cost of fuel and lubricants, the cost of repairs and maintenance, wear and tear of vehicles and tires. In addition, a separate document can take into account any other costs for cars.

Indirect costs are distributed between vehicles according to one of the following algorithms:

• in proportion to the book value of the car;
• in proportion to the production of the car (for example, mileage);
• equally among all vehicles.

Cost reports can be obtained in various analytics sections, for example, in the context of cars:

or for customers:

Technological advantages

The use of a modern three-tier platform with a comprehensive enterprise-scale application allows the IT director and specialists of the IT department of the enterprise to be confident in the reliability of data storage, system performance and scalability. IT-specialists receive a convenient tool for implementing the tasks required by the enterprise and maintaining the system created during the implementation.

On the 1C:Enterprise 8.3 platform, a new client application has been implemented - a thin client: it can connect via http or https protocols, while all business logic is implemented on the server. Remote subdivisions can, using a thin client, connect via the Internet and work with the infobase in on-line mode. Increased security and speed.

On the 1C:Enterprise 8.3 platform, a new client application has been implemented - a web client: it does not require any components to be installed on the user's computer, it allows using Windows and Linux operating systems at user workplaces. Does not require administration on users' computers. Provides quick access to the information base for "mobile" employees.

A special operating mode for client applications has been implemented - a low connection speed mode (for example, when working via GPRS, dialup). You can work anywhere where there is no permanent Internet connection.

In managed application mode, the interface is not "drawn", but "described". The developer defines only the general scheme of the command interface and the general scheme of forms. The platform uses this description when building an interface for a specific user, taking into account various factors:

• user rights;
• features of a particular implementation;
• settings made by the user.

It is possible to build an individual interface for each user.

Functional options mechanism implemented. They allow you to enable / disable the necessary functional parts of the configuration without changing the application solution itself. You can customize the interface for each role, taking into account user preferences.

Data protection

1C Company received a certificate of conformity No. 2137 dated July 20, 2010, issued by the FSTEC of Russia, which confirms that the secure software package (ZPK) "1C: Enterprise, version 8.2" is recognized as a general-purpose software tool with built-in information protection tools from unauthorized access (UAS) to information that does not contain information constituting a state secret. Based on the results of certification, compliance with the requirements of the guidelines for protection against unauthorized access - class 5 was confirmed, according to the level of control of the absence of undeclared capabilities (NDV) at the 4th level of control, the possibility of using to create automated systems (AS) up to security class 1G (i.e. AS , ensuring the protection of confidential information in the LAN) inclusive, as well as for the protection of information in personal data information systems (ISPD) up to class K1 inclusive.

Certified instances of the platform are marked with conformity marks from No. G 420000 to No. G 429999.

All configurations developed on the 1C:Enterprise 8.3 platform, incl. "1C: Motor Transport Management Standard" can be used to create an information system of personal data of any class and additional certification of application solutions is not required.

Scalability and performance

Using the 1C:Enterprise 8.3 platform ensures efficient operation and reliable storage of information when hundreds of users work. The modern three-level architecture of the system ensures the preservation of high performance with a significant increase in the load on the system and the volume of processed data. High fault tolerance is achieved by server cluster redundancy, and performance optimization is achieved by dynamic load balancing between clusters. The use of world leading DBMS (MS SQL, IBM DB2, Oracle Database) allows building high-performance and reliable information systems.

Building geographically distributed systems

1C:Enterprise 8 implements a mechanism for managing distributed information bases, which ensures the operation of a single application solution (configuration) with geographically dispersed databases combined into a multi-level hierarchical structure.

This makes it possible to build solutions for enterprises of a network or holding structure based on the “Manufacturing Enterprise Management” configuration, which allow you to effectively manage your business and see the “big picture” with the necessary efficiency for making decisions.

Integration with other systems

The interaction of the "1C: Standard Motor Transport Management" configuration with typical "1C" configurations can be performed by uploading/downloading data. Uploading data on waybills and repair sheets, warehouse accounting, provided transport services, accrued salary is performed in the configuration "1C: Enterprise Accounting". In addition, the accrued salary is uploaded to the 1C: Payroll and Human Resources configuration.

"1C: Motor transport management Standard" - a program for automating accounting at motor transport enterprises and organizations, as well as in motor transport divisions of a wide variety of enterprises.

IT Logistics Manager at Schenker CJSC Mikhail Luchinsky:
“With the help of the system, we were able to identify and significantly reduce costs. New methods have been developed for evaluating the efficiency of our employees' work, and indicators for the profitability of vehicles. Already in the first months of work, the program justified the costs of implementation.”

"1C: Standard Motor Transport Management" is convenient:

• reference book of vehicle models (more than 500 models) with fuel consumption rates;
• downloading data from processing centers for detailing fuel fillings;
• accounting for the maintenance and repair of vehicles;
• accounting for the services provided and work performed for customers;
• setting up price lists and tariffs for trucking;
• consolidation into a single information base with "1C: Accounting".

Functionally:

"1C: Motor transport management Standard" is reliable:

• Differentiation of access rights to information for users, both at the level of objects, and restrictions on the ability to work in the program
• Efficient operation and reliable storage of information when hundreds of users work thanks to the use of the 1C:Enterprise 8.2 platform
• Integration with other systems:
  • uploading data to standard solutions of 1C company
  • integration into a single database with the programs of the company "1C"

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Licensing Features

The software product ensures the operation of the applied solution at one workstation at one time.

To expand the number of jobs for users 1C:Enterprise 8. Vehicle management Standard you need to purchase the required number of additional configuration licenses 1C:Enterprise 8. Vehicle management Standard and separately to the 1C:Enterprise 8 platform.

To use the program in client-server mode, you must separately purchase the 1C:Enterprise 8 server.

List of licenses

", designed to automate the management of transport, both in motor transport enterprises and in the transport departments of any company.

"1C: Transport Management" provides comprehensive support for business processes in transport organizations and divisions, allows you to receive and use the information necessary for making management decisions and ensuring accounting for the organization's activities. Thanks to the architecture of the "1C: Enterprise 8" platform, the business processes of the software product are perfectly adapted to the needs of a particular enterprise. An important advantage of the solution is the possibility of its easy integration with 1C software products on the 1C:Enterprise 8 platform.

The basic delivery of 1C:Enterprise 8. Vehicle Management includes the 1C:Enterprise 8 platform, the 1C:Vehicle Management configuration, a complete set of documentation, a license to use the configuration (hardware protection key) and a license to use the 1C:Enterprise system 8" (hardware protection key) per workstation. Also, the main delivery includes a semi-annual subscription to an information technology support disk (ITS).

Main functionalities:

• Issuance and processing of the following waybills:
  • Passenger car (Form No. 3);
  • Truck (time-based No. 4-P, piecework No. 4-S);
  • Special car (Form No. 3 special);
• Intercity car (Form No. 4-M);
  • Bus (Form No. 6-C);
  • Individual entrepreneur (Forms No. PL-1, PA-1, PG-1);
• Calculation of standard and actual fuel consumption. All algorithms for calculating the standard fuel consumption are implemented in accordance with the order of the Ministry of Transport. The solution allows you to keep records of fuel consumption for vehicles with an unlimited number of equipment and trailers.
• Calculation of production in waybills for various parameters. The main parameters (mileage, cargo weight, cargo turnover, time on duty, idle time, etc.) are predefined in the system. Using directories, you can set up any arbitrary production parameters and further analyze this information;
• Simultaneous accounting of fuel purchased in various ways:
  • purchased for cash;
  • received by coupons;
  • purchased with non-cash payment cards;
  • issued from the warehouse of the enterprise;
  • obtained from a third party supplier;
• Table settings for the dependence of fuel consumption standards on temperature. Significantly facilitate work when calculating waybills in regions with frequently changing seasonal temperatures;
• The ability to use a pre-filled reference book of vehicle models (more than 500 models) with established fuel consumption rates;
• Downloading data from processing centers on detailing fuel fillings;
• Accounting for the maintenance and repair of vehicles;
• Accounting for number tires and batteries;
• Analysis of the costs and profitability of the operation of vehicles.

1C:Enterprise 8. Vehicle Management Standard

The 1C-Rarus company together with 1C company announced in June, 2011 release of the new industry solution "1C:Enterprise 8. Standard motor transport management". The software product was developed on the basis of the 1C:Enterprise 8.2 technological platform and is designed to automate management accounting in motor transport companies and departments.

The 1C-Rarus company and the 1C company have released a new industry solution for automating management accounting in motor transport companies and divisions. The 1C:Enterprise 8. Vehicle Management Standard software product was developed on the basis of 1C:Enterprise 8.2, has a 1C:Compatible certificate and has all the advantages of a new technological platform, including scalability and high performance.

The features of the software product include, but are not limited to, the following features:

• Registration of orders for vehicles, the formation of daily orders and route sheets;
• Issuance and processing of waybills for trucks and cars, special equipment;
• Setting fuel consumption rates, accounting for the receipt and issue of fuel and lubricants;
• Accounting for repairs and scheduled maintenance of vehicles;
• Maintenance of price lists and tariffs for transport services, calculation of their cost, formation of invoices and acts;
• Calculation of wages of drivers, formation of a time sheet.

The cost of acquiring an industry solution:

• 1C:Enterprise 8. Vehicle management Standard. 22 500 rubles.
• 1C: Motor transport management Standard. Client license for 1 workplace 8 500
• 1C: Motor transport management Standard. Client license for 5 workstations 37,500
• 1C: Motor transport management Standard. Client license for 10 workstations 73,500
• 1C: Motor transport management Standard. Client license for 20 workstations 138,975
• 1C: Motor transport management Standard. Client license for 50 workstations 327,000
• 1C: Motor transport management Standard. Client license for 100 workstations 572,250

With the release of a new industry solution, the 1C:Enterprise 8. Vehicle Management software product is removed from further sales after the end of the warehouse stock. Technical support for this configuration is valid until 01/01/2012.

It is possible to upgrade from the 1C:Enterprise 8. Vehicle Management program to the 1C:Enterprise 8. Vehicle Management Standard configuration.

2013: 1C: Motor transport management Standard, ed. 2.0

On December 13, 2013 the 1C-Rarus company announced release of the second edition of the joint decision of 1C company and the company - " 1C: Vehicle management Standard».

The updated program helps users to work in the "thin" and web-client modes, transfer the main "computing" load to the server and economically use their own resources.

As part of the solution, new features for managing the interface of the entire system and individual forms, they allow you to exchange data with the program "1C: Enterprise Accounting, ed. 3.0". Eight main subsystems automate the operation of the control room, technical maintenance, accounting for fuel, repairs, costs, mutual settlements, accounting for the work of drivers and the warehouse.

Acceptance of orders for vehicles, issuance of orders for the release of vehicles and the creation of route sheets, the formation and processing of waybills are the main opportunities for dispatchers to work. The PTO subsystem allows you to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacing tires and batteries, schedule maintenance, keep records of accidents, control the validity of CMTPL policies, medical certificates, driver's licenses and other documents. The program will help you set up fuel consumption rates, keep records of receipts, issuance and consumption of fuel and lubricants.

"1C: Motor transport management Standard, ed. 2.0" supports keeping records of orders for repair and maintenance of the vehicle, repairs and scheduled maintenance, replacement of tires and batteries, additional equipment.

Efficient operation of the warehouse is ensured:

• accounting for receipts of goods and materials,
• moving between warehouses
• write-offs,
• taking inventory,
• work with price lists and tariffs,
• calculation of the cost of transport services,
• creation of invoices, acts and registers for services rendered,
• capabilities of the system in the field of mutual settlements.

The system allows you to control the production and working hours of drivers, calculate wages according to waybills.

Edition 2.0 helps to keep track of direct costs, distribute indirect costs between vehicles, receive cost reports by vehicles, cost items, customers and departments, as well as analyze the profitability of each vehicle.

1C:Enterprise 8. Vehicle management Prof

The software product "1C: Enterprise 8. Vehicle management Prof" provides the following features:

• Order management subsystem:
  • registration of orders for vehicles;
  • formation of a daily order and route sheets;
• Subsystem for issuing and processing waybills for trucks and cars, special and construction equipment;
• Satellite monitoring subsystem:
  • built-in satellite monitoring capabilities;
  • interaction with external satellite monitoring systems;
• Fuel accounting subsystem:
  • setting fuel consumption rates;
  • accounting for the receipt and issue of fuel and lubricants;
  • accounting of oils and process fluids;
• Subsystem for accounting for repairs and scheduled maintenance of vehicles;
• PTO subsystem:
  • registration of cards of vehicles;
  • accounting of installed tires, batteries, first aid kits and any equipment;
  • control of the expiration of the validity of documents issued for drivers and vehicles (medical certificates, OSAGO policies, TO coupon, etc.);
• Settlement subsystem:
  • maintenance of price lists and tariffs for transport services;
  • calculation of the cost of services;
  • formation of accounts and acts;
• Driver accounting subsystem:
  • payroll;
  • formation of a time sheet;
• Subsystem accounting for direct and indirect costs;
• Fleet planning subsystem;
• Subsystem of budgeting and cash flow accounting.

The vehicle monitoring and fuel consumption control system is integrated into 1C:Enterprise 8. Vehicle management

The 1C:Enterprise 8. Vehicle management Prof solution can work with data coming from the FAS and FMS vehicle monitoring and fuel consumption control system.

"1C: Enterprise 8. Vehicle management Prof" is designed to automate managerial and operational accounting in motor transport enterprises, it allows you to automate the processes of planning, budgeting and cash flow.

Satellite monitoring data on the movement of vehicles and fuel consumption, provided by the FAS and FMS systems manufactured by Omnicomm, allow not only to control the location, speed of movement and the actual mileage of vehicles, but also to compare the actual fuel consumption with gas station data and, thus, identify drivers, committing theft of fuel, as well as those involved in postscripts.

The 1C:Enterprise 8. Vehicle Management Prof product was developed taking into account the experience of automating such enterprises as OJSC Rostelecom, State Unitary Enterprise MOSGAZ, Dixy Trans LLC, Zyryansky coal mine, KBkhimmash im. A.M. Isaev" - a branch of the Federal State Unitary Enterprise "GKNPTs im. M.V. Khrunichev" and other companies with a large fleet.

According to Stanislav Emelyanov, Deputy General Director of Omnicomm, the integration of FAS and FMS systems into 1C:Enterprise 8. Vehicle Management Prof is the beginning of a full-fledged integration of vehicle control systems into the company's management accounting system. “At the first stage of the development of monitoring systems, the dispatcher manually controlled exactly where his car was located, at the second - the head of the transport department received a report on the comparison of real fuel consumption with the data provided by the driver, now the third stage is coming - when, according to the monitoring system in 1C, regulation of expenses for motor vehicles, control over their observance and even management of drivers' motivation based on the real results of their work,” he said.